Notice of Privacy Practices

Effective Date: August 27, 2026

Your Information. Your Rights. Our Responsibilities.

This Notice describes how medical information about you may be used and disclosed, how we protect that information, and how you can obtain access to it.

Please review this Notice carefully.

This Notice applies to protected health information maintained by Discover Chiropractic in connection with the healthcare services we provide.

Your Rights

When it comes to your health information, you have certain rights. This section explains those rights and some of our responsibilities.

Get an Electronic or Paper Copy of Your Medical Record

You may ask to see or receive an electronic or paper copy of your medical record and other health information we maintain about you.

We will generally provide a copy or summary of your health information within the time required by applicable law. We may charge a reasonable, cost-based fee when permitted.

To request your records, contact our office.

Ask Us to Correct Your Medical Record

If you believe health information in your record is incorrect or incomplete, you may ask us to amend or correct it.

We may deny certain requests when permitted by law, but if we do, we will explain the reason to you in writing.

Request Confidential Communications

You may ask us to contact you in a particular way or at a particular location.

For example, you may ask us to:

  • Call your mobile phone instead of your home phone

  • Leave messages only at a particular number

  • Send correspondence to a different mailing address

  • Use another reasonable method of communication

We will accommodate reasonable requests.

Ask Us to Limit What We Use or Share

You may ask us not to use or disclose certain health information for treatment, payment, or healthcare operations.

We are generally not required to agree to every request, and we may decline a request when permitted by law.

If you pay for a healthcare service or item completely out of pocket, you may ask us not to disclose information about that service to your health insurer for payment or healthcare operations purposes. We will honor that request unless disclosure is required by law.

Get a List of Certain Disclosures

You may ask us for an accounting of certain disclosures of your health information made during the six years before your request.

The accounting generally will not include disclosures made for treatment, payment, healthcare operations, or certain other disclosures excluded by law.

We will provide one accounting during a 12-month period without charge. We may charge a reasonable, cost-based fee for additional requests during the same 12-month period.

Get a Copy of This Notice

You may request a paper copy of this Notice at any time, even if you previously agreed to receive it electronically.

Copies are available from our office and on our website.

Choose Someone to Act for You

If you have given someone legal authority to act on your behalf, such as through a medical power of attorney, guardianship, or other valid authorization, that person may exercise your privacy rights when permitted by law.

We may require documentation verifying that person's authority before acting on a request.

File a Complaint

If you believe your privacy rights have been violated, you may file a complaint with Discover Chiropractic.

You may also file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights.

Discover Chiropractic will not retaliate against you for filing a privacy complaint.

Your Choices

For certain health information, you may tell us how you want that information shared.

Family, Friends, and Others Involved in Your Care

You may tell us whether we may share relevant health information with:

  • Family members

  • Close friends

  • Caregivers

  • Other individuals involved in your care

  • Individuals involved in payment for your care

If you are unable to communicate your preference, we may disclose limited information if we reasonably believe doing so is in your best interest and the disclosure is permitted by law.

Disaster Relief

We may disclose limited information to organizations assisting with disaster relief when appropriate and legally permitted.

Serious Threats to Health or Safety

We may disclose information when necessary and permitted by law to prevent or lessen a serious and imminent threat to your health or safety or the health or safety of another person.

Marketing

We generally will not use or disclose your protected health information for marketing purposes when HIPAA requires your written authorization.

General communications about our own healthcare services, treatment options, appointment reminders, and certain health-related information may be permitted without a marketing authorization.

Sale of Health Information

We will not sell your protected health information when doing so would require your written authorization under HIPAA.

Psychotherapy Notes

To the extent we ever maintain psychotherapy notes as defined by HIPAA, most uses or disclosures of those notes require written authorization.

Fundraising

If Discover Chiropractic conducts fundraising activities using information permitted by law, you will have the right to tell us not to contact you for future fundraising communications.

How We Typically Use or Share Your Health Information

Treat You

We may use your health information and share it with other healthcare professionals involved in your care.

For example, we may provide relevant records or imaging information to another healthcare professional involved in evaluating or treating you.

Run Our Practice

We may use and disclose your health information to operate our practice, coordinate care, improve services, train staff, perform quality reviews, manage scheduling, and conduct other healthcare operations permitted by law.

For example, members of our team may review your health information when coordinating your care or managing your appointments.

Bill for Your Services

We may use or disclose health information to obtain payment for services provided to you.

For example, we may provide necessary information to an insurance company, health plan, billing service, or other payer when submitting or processing a claim.

Other Ways We May Use or Share Your Information

HIPAA and other laws allow or require us to use or disclose health information in certain circumstances.

Public Health and Safety

We may disclose health information for legally permitted public-health or safety activities, including:

  • Preventing or controlling disease

  • Reporting certain injuries or conditions when required by law

  • Reporting adverse events involving certain products

  • Reporting suspected abuse, neglect, or domestic violence when legally required or permitted

  • Preventing or reducing a serious threat to health or safety

Research

We may use or disclose health information for health research when the applicable legal requirements have been satisfied.

Comply With the Law

We may disclose information when federal or state law requires us to do so.

We may also disclose information to the U.S. Department of Health and Human Services when necessary to demonstrate our compliance with federal privacy requirements.

Health Oversight Activities

We may disclose health information to health oversight agencies for activities authorized by law, such as:

  • Audits

  • Inspections

  • Investigations

  • Licensing activities

  • Regulatory reviews

Workers' Compensation

We may disclose health information as authorized by and necessary to comply with workers' compensation laws or similar programs.

Law Enforcement and Government Requests

We may disclose health information for certain law-enforcement purposes when permitted or required by law.

We may also disclose information for certain government functions, including military, national security, protective services, and other activities authorized by law.

Lawsuits and Legal Proceedings

We may disclose health information in response to a valid court or administrative order.

We may also disclose information in response to certain subpoenas, discovery requests, or other legal processes when the requirements of applicable law have been met.

Medical Examiners and Funeral Directors

We may disclose health information to a coroner, medical examiner, or funeral director when permitted by law.

Organ and Tissue Donation

We may disclose health information to organizations involved in organ, eye, or tissue donation when applicable and permitted by law.

Substance Use Disorder Records

Certain substance use disorder treatment records may receive additional confidentiality protections under federal law, including 42 CFR Part 2.

To the extent Discover Chiropractic receives or maintains records that are protected by these requirements, those records will receive the additional protections required by law.

Information from protected substance use disorder records generally may not be used or disclosed in civil, criminal, administrative, or legislative investigations or proceedings against you unless you provide written consent or the disclosure is authorized by an appropriate court order and subpoena as required by law.

If protected Part 2 information were ever used for fundraising communications, you would receive advance notice and an opportunity to decline such communications.

Minnesota and Other Privacy Protections

Some health information may receive additional protection under Minnesota law or other federal laws.

When another law provides greater privacy protection than HIPAA, Discover Chiropractic will follow the more protective requirement when applicable.

[LEGAL REVIEW NOTE: Before publication, confirm whether additional Minnesota-specific language regarding patient consent, medical records, mental-health records, minors, or other specially protected information should be inserted here.]

Our Responsibilities

Discover Chiropractic is required by law to:

  • Maintain the privacy and security of your protected health information

  • Provide you with this Notice describing our legal duties and privacy practices

  • Follow the privacy practices described in the Notice currently in effect

  • Notify affected individuals when required if a breach occurs that may have compromised the privacy or security of protected health information

  • Honor your rights under HIPAA and other applicable privacy laws

We will not use or disclose your protected health information in ways not described in this Notice unless you authorize us to do so in writing or another use or disclosure is permitted or required by law.

If you give us written authorization, you may revoke that authorization in writing at any time, except to the extent we have already acted in reliance on it.

Electronic Communications

Discover Chiropractic may communicate with patients electronically through methods such as telephone, text message, email, patient portals, or electronic scheduling systems when permitted.

Electronic communications may carry privacy risks depending on the technology being used.

You may request reasonable alternative methods of communication by contacting our office.

Business Associates

We may work with third-party companies that perform services involving protected health information on our behalf.

Examples may include:

  • Billing services

  • Electronic health record providers

  • Information technology providers

  • Data storage providers

  • Practice-management vendors

  • Certain communications providers

  • Professional consultants

When required by HIPAA, these organizations are considered Business Associates and are contractually required to appropriately safeguard protected health information.

Changes to This Notice

We reserve the right to change the terms of this Notice and our privacy practices as permitted by law.

Any revised Notice may apply to health information we already maintain as well as information we receive in the future.

When material changes are made, the updated Notice will be made available:

  • On our website

  • At our office

  • Upon request

The Effective Date at the top of this Notice indicates when the current version took effect.

Questions or Privacy Complaints

If you have questions regarding this Notice, want to exercise your privacy rights, or want to submit a privacy complaint, contact:

Privacy Officer
Discover Chiropractic
1107 Hazeltine Blvd #100
Chaska, MN 55318
Phone: (952) 368-4700
Email: info@chaskachiropractor.com

You may also file a complaint with:

U.S. Department of Health and Human Services
Office for Civil Rights
200 Independence Avenue, S.W.
Washington, D.C. 20201
Phone: 1-877-696-6775

Filing a complaint will not affect your care, and Discover Chiropractic will not retaliate against you for exercising your privacy rights.